After you’ve got home, had a drink to the success of the work and spent a couple of nights in your own bed, it’s time to do some evaluation and tidying up.


It’s important to gather as much information you can about the project. It’s useful not only for internal use as a debrief but as information for other stakeholders such as your board and funders. It can also stand you in good stead for forging ahead with a new project.

Useful information to have:

  • the daily show and tour report from the company stage manager
  • feedback from the creative team – you may wish to prepare a simple questionnaire for this
  • feedback from your promoter – ditto
  • gather any audience feedback you may have received
  • reviews
  • a team meeting to review the schedule, logistics, successes and challenges
  • don’t be afraid to ask everyone involved about what improvements could be made

financial report

You’ll obviously need to wait for all financial transactions to work their way through the system but you need to look at the income and expenditure actuals as soon as you can. This will be of huge assistance when it comes to planning the next project.

Two big-picture things to assess:

  • was our deal right and is the income what we needed?
  • did we end up paying for things that we hadn’t foreseen?


Spend some time to write letters or mails of thanks to anyone who helped you with the project, both at home and abroad. Don’t forget the team who may have been left behind in the office – in fact you’d better support that with a nice gift from the country you’ve just been working in!

People do remember these things and it puts a decent punctuation mark on the end of it all.

Until the next time.

“International touring is incredibly important to StopGAP. Not only are substantial tours important to the business of the company and for income generation, it feeds the company artistically. Working in other cultures and engaging in the debates our work ignites often gives us another perspective that inspires or challenges our thinking. It is incredibly important to have an understanding of where we fit globally as much as nationally, and where possible we try and work with local artists as we find that exchange invaluable. It always results in us reflecting on our practice, which can only make us better … our perpetual ambition!”

 Vicki Balaam, Artistic Director, StopGAP Dance Company